Reimbursement for NSF
DEADLINE: September 15, 2012
Everyone
ASU Departmental Professional Services Order (DPSO) (PDF/16KB)
- Complete only the YELLOW highlighted areas
US Citizens and permanent residents
- W-9 form (PDF/384KB)
Page1
- Taxpayer Identification
- Legal Name
- Mailing address where check will be received
- Entity Type
- Print and sign, original signature is required
Page2
- Type name, print page and then sign document only. You will find this section 3/4 of the way down the page
Non-U.S. Citizens attending U.S. institutions
- W-8BEN (PDF/93KB)
- Compliance Statements (PDF/31KB)
- Alien Data Collection (PDF/24KB)
- Passport photo page
- US visa sticker
- Front & back of I-94 card – depending on the type of visa you are on
See Instructions for Form W-8BEN (PDF/45KB).
NOTE
As per NSF guidelines, you must provide the following items for reimbursement you are claiming.
- Local travel, accommodation, and registration: original receipts required.
- Airfare: flight itinerary including dates/times of arrival/departure and it must show payment has been made regardless if you will be reimbursed for it. We can reimburse at most the travel costs for a round-trip flight from your home institution to workshop. If your actual travel plans are more complicated, it is important that you get a price quote for a round-trip flight to Nagoya on the appropriate dates as reference. The flight need not be non-stop, but it must be leaving from the closest airport to your home institution and going to Nagoya a quote from a standard web provider such as Expedia is fine. You will then have to send in your actual flight details as well as the quote for the direct round-trip. Regardless, we cannot reimburse more than our original offer.
- Per Diem: Original accommodation receipt that establishes your dates of stay is required. In certain instances where this not available, other documents may be used (such as flight itinerary showing payment).
NOTE
NSF has certain guidelines regarding travel on airlines that are not American carriers. It is VERY important that you provide the documentation necessary to grant a per diem so that we may provide reimbursement in cases that airfare cannot be covered.
ALL QUESTIONS REGARDING REIMBURSEMENT MUST BE SENT TO:
santa [at sign] asu.edu
Please return all reimbursement documents/original receipts by September 15, 2012
Failure to return all the requested documents by the deadline will result in a denial of your reimbursement request.